REQUEST FOR PROPOSAL
5:33 AM Posted by Blony
Our Company is actually looking for the type of [PRODUCT/SERVICE] you are providing. We’ve been shopping around for the last [NUMBER] weeks. Finally, we retained a few potential providers that seems to be dominant players in the market. We have evaluate your [PRODUCT/SERVICE] and we’re happy to confirm that your company belongs to that select group.
Please provide an estimate for [PRODUCT/SERVICE] by [DATE], including all relevant documentation. Please put an emphasis on what sets your company aparts.
Thank you for your efforts in providing this proposal.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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REQUEST FOR PROPOSAL
Conditional Payment for Goods Reserving Rights
5:29 AM Posted by Blony
We have received a delivery from you further to our purchase order of [DATE] but have not had an opportunity of making a full and proper inspection of the shipment.
Therefore, we are enclosing payment for the goods expressly reserving our rights with regard to any non-conforming goods found after full and proper inspection.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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Conditional Payment for Goods Reserving Rights
CONDITIONAL PAYMENT FOR GOODS
5:26 AM Posted by Blony
We have received a delivery from you further to our purchase order of [DATE] but have not had an opportunity of making a full and proper inspection of the shipment.
Therefore, we are enclosing payment for the goods expressly reserving our rights with regard to any non-conforming goods found after full and proper inspection.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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CONDITIONAL PAYMENT FOR GOODS
CONDITIONAL ACCEPTANCE OF NON-CONFORMING GOODS
5:23 AM Posted by Blony
We received a delivery from you following to our purchase order of [DATE] but the goods delivered do not conform to the specifications of our order because of [SPECIFIC REASONS].
Although the goods delivered are non-conforming, we are prepared to accept them provided you allow us a credit of [AMOUNT] making the total price of our purchase order [AMOUNT].
Please contact us immediately with regard to our proposal.
If we do not hear from you within [NUMBER] days of the date of this letter, we shall reject the shipment as non-conforming.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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CONDITIONAL ACCEPTANCE OF NON-CONFORMING GOODS
CHARGE BACK APPLICATION OF DISCOUNT ON DELAYED SHIPMENT
5:20 AM Posted by Blony
I hereby confirm that our order of [SPECIFY MERCHANDISE] was received on [DATE] at our facility of [CITY, STATE/PROVINCE]. Although the original delivery date was set for [DATE], I approved this later delivery considering the problems that you were experiencing at that time.
Please note that our check for the full amount of the invoice, less our [%] discount, was mailed to you on [DATE] for a total amount of [AMOUNT].
You will find enclosed a copy of the statement I received today, which includes a charge back for that discount, taken in compliance with your terms. I suppose that the source of this inaccuracy lies in the fact that the date on the invoice was not changed to reflect the delay in delivery.
I would appreciate receiving a corrected statement of my account. Thank you for your cooperation in this matter.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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CHARGE BACK APPLICATION OF DISCOUNT ON DELAYED SHIPMENT
CANCELLATION OF UNFULFILLED ORDER
5:18 AM Posted by Blony
[SCENARIO 1]
Our customer has informed us that she can wait no longer for the merchandise we ordered from you on [DATE].
We are therefore canceling our purchase order [NUMBER], which was contingent on delivery prior to [DATE].
Under the circumstances, we are certain that you will understand the necessity of our cancellation of this order.
[SCENARIO 2]
I am in receipt of your correspondence noticing us that there will be a two week delay in the shipment of the above referenced merchandise.
This delay is unacceptable and we are therefore canceling our purchase order number [NUMBER] for the above items.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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CANCELLATION OF UNFULFILLED ORDER
CANCELLATION OF PURCHASE ORDER
5:12 AM Posted by Blony
We ordered [DESCRIBE GOODS] from you on [DATE] and paid for them by cheque dated of [DATE] which has been cashed by you.
We demanded immediate delivery of the goods by letter dated of [DATE].
We still have not received delivery of the goods. We, therefore, repudiate the order for unreasonable delay in delivery and demand the return of our money.
Please be advised that, unless we receive a refund of our money in this office within [NUMBER] days of the date of this letter, we will take legal action to compel the return of our money without further notice to you.
Govern yourselves accordingly.
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
Copy to [NAME OF LAWYER]
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CANCELLATION OF PURCHASE ORDER
ACKNOWLEDGED RECEIPT OF GOODS
5:10 AM Posted by Blony
This letter is sent to acknowledge receipt and delivery of the goods described on the enclosed [LIST, INVOICE OR PURCHASE ORDER].
The undersigned further acknowledges that said goods have been inspected and are without defect. Therefore, final acceptance is hereby confirmed as the undersigned accepts to assume any additional cost if the case may be.
Signed under seal this [DAY] day of [MONTH], [YEAR].
Sincerely,
Your name
Your title
(800) 123-4567
youremail@yourcompany.com
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ACKNOWLEDGED RECEIPT OF GOODS
