RESPONSE TO IMPROPER BILLING AFTER PAYMENT

. Dear [CONTACT NAME],

On [DATE] I received your letter which indicated that I had a balance owing in the amount of [AMOUNT].

On [DATE] I mailed a check to you in the amount of [AMOUNT]. You should have received my check prior to writing your letter and I am, therefore, somewhat concerned.

If you have not received my check by the time this letter arrives, I would appreciate hearing from you inasmuch as I should issue a stop payment on the funds.

I will hold this matter in abeyance until I hear from you.


Sincerely,


Your name
Your title
(800) 123-4567
youremail@yourcompany.com


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RESPONSE TO IMPROPER BILLING AFTER PAYMENT